Certain companies can claim a tax offset for expenditure incurred on research and development activities. The aim of this offset is to encourage companies to invest in research and development work to create new or improved materials, products, devices, processes and services.
To be entitled to claim the applicable research and development incentive in a company tax return for the year ended 30 June 2017, the company must register its research and development activities with AusIndustry (a division of the Department of Industry, Innovation and Science) by 30 April 2018 and if this deadline is missed the company will not be eligible for a R&D claim. We can assist you with lodging your claim.
Lodging your registration on time may give rise to the following benefits for you:
- a cash injection (e.g. a cash rebate equal to 43.5% of the amount spent on research and development activities) for companies that have aggregated turnover of less than $20 million a year; or
- a non-refundable tax offset of 38.5% for companies with aggregated turnover of $20 million or more a year (i.e. the offset reduces tax payable and therefore can only be used in years the company has taxable income).
This is the first year that the R & D offset is claimed at this lower rate. In 2016 the offset was 1.5% higher (i.e. 45% and 40% respectively).
What follows is a concise overview of how the research and development offset operates – our hope is that through this alert, Nexia Edwards Marshall NT will provide you with more practical information so that we can continue our conversation with you about the potential research and development opportunities that may be available for you or your business.
- Tax offset
- Only companies
- Minimum $20,000 spend
Research and development relief is provided in Australia through a tax based incentive program whereby the Australian Government provides companies with a cash rebate or tax offset (as opposed to a tax deduction) if they conduct eligible R&D activities and spend at least $20,000 on such R&D activities.
However, the size and nature of the offset and concessions differ depending on the turnover of the company as well as the amount of research and development expenditure incurred.
Clients conducting research and development activities through non-corporate / non-company structures may therefore want to consider incorporating their business structures or re-arrange the entity structure in which they conduct their research and development activities, because the incentive is NOT available to businesses conducting research and development activities through trusts, partnerships or as individuals.
The incentive is generally only available for research and development activities conducted in Australia, but in certain circumstances, research and development activities conducted outside Australia may qualify if the overseas activities have a significant scientific link to core research and development activities conducted in Australia and are not able to be conducted in Australia.
How does the research and development offset work?
- Do you spend more than $100 million on research and development?
- 43.5% refundable offset if group turnover < $20 million
- 38.5% non-refundable offset if group turnover ≥ $20 million
Subject to the conditions mentioned below, a company can claim in its tax return for the year ended 30 June 2017 a tax offset for deductions such as expenditure incurred on eligible research and development activities and for the decline in value of depreciating assets used in research and development activities provided the $20,000 expenditure requirement is met.
The size and the nature of the offset depend upon the company’s turnover and the amount of research and development expenditure incurred by the company:
For research and development expenditure up to $100 million:
- A company with a group turnover of less than $20 million can qualify for a 43.5% refundable offset (i.e. such smaller companies can receive a cash refund equal to 43.5% of the amount spent on eligible research and development activities, regardless of whether they are in a loss position or not); and
- A company with a group turnover of $20 million or more can qualify for a 38.5% non-refundable offset against tax payable (i.e. such companies which are in a loss position can carry forward their 38.5% offset to be deducted against tax payable in later years when they have taxable income).
For research and development expenditure in excess of $100 million regardless of turnover, the tax offset will be limited to the company tax rate (i.e. 30% or 27.5%).
The 43.5% refundable offset available to smaller companies can therefore provide a cash injection to help start-ups that are often cash-strapped – for example, a startup company that is in a loss position for tax purposes which spends $1 million on research and development will receive a $435,000 cash refund under this incentive.
What are eligible research and development activities?
Core & supporting research and development activities
Broadly, eligible research and development activities will create new or improved materials, products, devices, processes or services and can consist of either:
- Core research and development activities (broadly systematic experimental activities conducted for the purpose1 of generating new knowledge); or
- Supporting research and development activities (broadly activities that relate to the core research and development activities).
Companies should meticulously document2 how they are conducting their research and development activities as well as keep records of their observations, evaluations and conclusions resulting from these activities.
Some examples of activities that are NOT core research and development activities (but may be supporting research and development activities) include:
- Reverse engineering or developing computer software for internal administration;
- Market research, management studies or research in humanities, social sciences or arts; or
- Mineral exploration or activities to comply with statutory requirements or standards.
Warning: Research and Development Scheme involving grape growers and wine producers
The ATO has warned that grape growers and wine producers should not claim money paid towards the compulsory Wine Grapes Levy as eligible research and development expenditure in order to attempt to qualify for a 43.5% or 38.5% research and development offset.
Such a research and development claim will most likely not succeed because money spent on the levy does not necessarily have any connection with the R&D activities carried on – instead the expense on the levy may be deductible as a normal business expense.
Please speak to Sarah McEachern or your Nexia Edwards Marshall NT Adviser if you think you may be affected by this issue.
What are the formalities to claim the research and development offset?
- Lodge registration by 30 April 2018
The process involves two lodgments with two different government departments, the Department of Industry, Innovation and Science and the ATO. A company wanting to claim the research and development offset for an income tax year must lodge its registration with AusIndustry (a division of the Department of Industry, Innovation and Science within 10 months after year end.
This means that if a company conducted eligible research and development activities during the year ended 30 June 2017 the company must lodge its registration with the Department of Industry, Innovation and Science by 30 April 2018. Likewise, a company with an income year that ended 31 December 2017 will have to register by 31 October 2018.
To register, the company must provide details of all its research and development projects detailing the core and supporting activities undertaken in the income tax year. The company must keep detailed records describing each activity, planned objectives and the actual outcome in order to prove its eligibility in the event of a review or audit.
Once the company is registered it is provided with a Registration number which is required to be entered into the research and development schedule of the Company’s tax return. That schedule will contain details of all expenditure related to each research and development activity (e.g. even the wages of laboratory assistants, overheads relating to the research and development activity and consumables used in the process). The research and development tax offset is claimed when the annual income tax return is lodged Importantly, the company must maintain detailed records (e.g. time sheets for staff costs) of all its research and development expenditure.
How can Nexia Edwards Marshall NT help you?
Nexia Edwards Marshall NT has the necessary skills and experience to assist you with all of your research and development claims and record-keeping requirements to ensure your company has the best chance of qualifying for this valuable incentive.
We can assess the eligibility of a company’s business and projects (e.g. determine whether their activities are core or supporting research and development activities) and register the research and development activities with the Department of Industry, Innovation and Science by 30 April 2018 so that when the company lodges its company tax return and R&D schedule, the correct tax offset/refund may be claimed from the ATO.
Checking with us whether any of your activities may qualify for the research and development offset could be financially rewarding.
Please contact Sarah McEachern or your Nexia Edwards Marshall NT Adviser if you would like to discuss how any of the issues mentioned above may affect your company so that we can identify research and development risks and opportunities for you.